Rental Management
Rental Management
Park Avenue Catering can manage and co-ordinate any rentals required in addition to what your venue includes,
and what we do not include in our base pricing.
We typically will make sure we know if we should include or exclude rentals in our clients contract, and we request that if we have contracted with the client prior to you being hired, that we leave the rentals on our contract.
Some exceptions apply to this, and is based on how much work we have already done to secure, manage rentals and changes.
We have two dedicated team members that manage our in-house inventory and all 3rd party rentals which means as soon as the event is booked, we secure an order and delivery/pick up days.
We do charge for set up and breakdown of all tables and chairs, or will contract with the rental company.
We always include remote kitchen charges on our contracts, and is a significant savings for your client if we use our own kitchen equipment. Our basic kitchen fee includes ovens, tables, basic lighting and standard pop up tent/s. It DOES NOT Include rain tenting/siding/lighting for increment weather.
We are are happy for our planner partners to manage client rental orders instead of Park Avenue, or a combination of both planner and Park Avenue.
Some reminders If you are managing rentals:
Do not forget to contract with the rental company for set up and breakdown or have us add it to our contract
We do not set up or move rented or venue owned farm tables, wooden bar fronts, shelving, furniture, hedges, lighting.
We do not automatically set up umbrellas or move patio heaters into place
Shade needed for bars: not only does this impact wine temperature, the ability to chill alcohol in a short amount of time, and the usability of glassware, but also and most importantly it’s even more critical for the health and safety of our staff. On hot days, working in direct sun for hours can lead to sunburn, dehydration, and heat-related issues. It is essential that shade is in place at the bar from the very start of setup. Please ensure shade is included for bars, during setup and service.
Sufficient Lighting for Back of House Areas and Bars: especially at private residences, lighting for back of house bussing,kitchen areas and bar is is often overlooked
Chair Rentals: as a general rule, we do not transfer chairs from ceremony to dining tables. During this transition our team are focused on tray passing hors d’ oeuvres during the reception and getting the final touches completed in the dining area so we are ready for service. We do account for extra time to un-bag and re-bag chair rentals. If this is something required by our team, please let us know so we can charge and plan accordingly. Additional charges post event will occur if our team is expected to do this.
China & Flatware: Build in Overage
Exact counts leave no room for error. We recommend ordering overage on all china, flatware, and napkins to account for breakage or last-minute additions.
