To: All Employees

From: Bruce Riezenman

Owner / Executive Chef

Re: Safety Policy and Procedures

Your safety is vital to this company. Management considers injury and illness prevention just as important as production. Therefore, it is our policy to provide and maintain safe and healthful working conditions.

We will also follow best practices that safeguard all employees and result in safe working conditions and efficient operations.

At the same time, however, YOU are responsible for helping us maintain a safe environment.

By developing safety awareness and following safety rules, you and your co-workers can avoid injuries and equipment damage.

The Safety Manager

Each department has an appointed Safety Manager. This person is usually the head of your Department. Below is a list of departments within the company and who the Safety Manager of each department is:

Off-Site events: Bruce Riezenman, owner

Kitchen: Head Chef

Office and Sales Team: Office Administrator

Warehouse: Operations Manager

The Safety Manager has responsibility for planning, directing, monitoring and controlling the company’s Injury and Illness Prevention Program.

The Safety Manager’s duties include:

1. Issuing a written statement of company safety policy at least once a year that outlines the company’s position on safety and includes updates on safety progress and accident prevention goals.

2. Giving proper and prompt attention to safety recommendations requiring top

management approval.

3. Issuing authority to managers and supervisors relating to safety issues—and

cooperating fully with them in all matters relating to safety.

4. Reviewing monthly safety performance results of each facility.

5. Reviewing managers’ and supervisors’ Accident Reports to ensure all causal factors have been identified and that appropriate corrective actions are recommended and implemented.

6. Establishing and running a safety committee that meets on a regular, scheduled basis.

7. Reviewing injury reports and providing accident data to managers and safety

committees.

8. Tracking the status of safety recommendations submitted by the safety committee, supervisors and employees.

9. Ensuring that employees with jobs and tasks that require personal protective gear get the equipment they need and use it properly.

MANAGER DUTIES AND RESPONSIBILITIES:

Managers must effectively execute these responsibilities to achieve PAC / PAGF safety objectives.

1. Familiarize yourself with our Injury and Illness Prevention Program and ensure its

effective implementation.

2. Assess all safety considerations when introducing a new process, procedure, machine

or material into the workplace.

3. Support the Safety Manager, all programs & committees promoting safety & health.

4. Conduct inspections with supervisors on a scheduled basis. Enforce good

housekeeping and take prompt corrective action to eliminate workplace hazards.

5. Provide complete safety training. Teach general safety regulations and job specific

safety rules to employees prior to assignment of duties. Follow up periodically

to ensure they follow safe work procedures.

6. Investigate or review supervisors’ Accident Reports for all accidents resulting in

employee injury and property damage.

7. Review Material Safety Data Sheets (MSDS) with employees working near or with

hazardous materials.

8. Maintain the Material Safety Data Sheet (MSDS) binder and update it whenever new

chemical hazards enter the workplace.

9. Take action, including disciplinary action as necessary, when employees perform

unsafe acts. If disciplinary action is warranted, write a description of action

taken and distribute to the Safety Manager. See the personnel manual for

disciplinary guidelines.

SUPERVISOR DUTIES AND RESPONSIBILITIES:

Supervisors are the foundation of PAC / PAGF’s Injury and Illness Prevention Program.

Fulfilling your safety responsibilities is critical to our success.

1. Familiarize yourself with the Injury and Illness Prevention program and ensure its

effective implementation.

2. Assess all safety considerations when introducing a new process, procedure, machine

or material into the workplace.

3. Investigate all accidents resulting in employee injury and property damage. Ensure

that appropriate action is taken to prevent recurrence.

4. Provide complete safety training to new and transferred employees. Teach general

safety regulations and job-specific safety rules to employees prior to assignment

of duties. Follow up periodically to ensure they follow safe work procedures.

5. Conduct scheduled safety inspections using an inspection checklist. Take corrective

action to eliminate or control an unsafe condition or work practice immediately

if within your area of authority.

6. Present and discuss a safety topic with your employees at least monthly.

7. Ensure all injuries, no matter how minor, are treated immediately. Report all

injuries to the person responsible for reporting claims to (Company Name’s)

workers’ compensation insurance carrier.

8. Review Material Safety Data Sheets (MSDS) with employees working near or with

hazardous materials.

EMPLOYEE DUTIES AND RESPONSIBILITIES:

1. Follow all safety rules and regulations.

2. Wear appropriate safety equipment as required by the job.

3. Report ALL injuries, unsafe conditions and practices to your supervisor.

4. Ask questions if there is a misunderstanding about how to perform a task. Do not attempt to perform any job or operate any machinery that you have not been properly trained to operate.

5. Contribute ideas or suggestions to improve the safety program.

6. Attend safety meetings!

SAFETY BEGINS WITH YOU!

EMPLOYEE SAFETY INFORMATION FORM

Park Avenue Catering thanks you for helping us improve safety and prevent

workplace injuries and illnesses. Please complete this form to suggest ideas or report an unsafe workplace condition or practice.

Please describe what Park Avenue Catering Company can do to improve safety:

Please describe any unsafe workplace condition or practice:

What do you think are the causes or other contributing factors to this unsafe condition or practice?

Has this matter been reported to the department supervisor? • YES ¨ NO

Employee Name (optional)                                                                        

Date:                              

ACCIDENT PREVENTION COMMITTEE

This committee consists of the heads of each department, owner and employees.

The Owner chairs the committee, which meets every month. Minutes of each meeting

Are to be provided to each member and posted in conspicuous locations for employee review.

The committee will:

1. Review accident trends, analyze records and reports, and take appropriate action to increase safety and prevent accidents.

2. Ensure all safety activities are implemented effectively, including:

a. Safety inspections.

b. Accident investigations resulting in injury, illness, equipment damage or exposure to hazardous substances.

c. Monthly department safety meetings.

d. On-time completion of actions taken to improve safety.

3. Review recommendations submitted by managers, supervisors and employees and

assist with solutions.

4. Conduct independent inspection of work areas, equipment and hand tools.

5. Notify senior management of any safety issues that the committee cannot resolve on its own.

DEPARTMENT SAFETY MEETINGS

Department safety meetings are brief gatherings where supervisors create and maintain employee safety awareness and solve safety-related problems. During these 5-10 minute meetings, employees discuss the dangers posed by specific types of machinery, tools, equipment and materials.

Here’s how to run an effective meeting:

1. Hold the meeting at the beginning of the work shift, just after lunch or after a break.

2. Choose a specific topic relating to health and safety. If you notice oil or liquid spills on the floor that aren’t cleaned promptly, explore why. If an accident or near-accident occurred on the job, talk about it. What happened? Where? How can it be prevented in the future?

3. Choose a narrow topic. You can’t cover “Hand Tool Safety” in a 5-10 minute meeting, but you can address “Safe Use of Knives.”

TRAINING AND SAFETY RULES

Have all employees read the General Safety Rules and the Job-Specific Safety Rules that apply to them. When they’ve finished reading all the safety rules, discuss the importance of the rules with them and answer their questions.

Finally, have them sign the Employee Training Log. Submit the signed form to Human Resources for inclusion in the employee’s personnel file. This way, an employee’s subsequent failure to follow a safety rule or procedure can trigger

disciplinary action consistent with your company’s personnel policies and procedures.

GENERAL SAFETY RULES

Park Avenue Catering Company strives to provide a safe, healthful work environment. But safety begins with YOU.

You are responsible for reporting any hazards to your supervisor immediately and following safe work procedures. Beware: Any violation of safety rules will result in disciplinary action.

The following list of safety rules is not complete. Your manager will provide you with additional information and training as necessary.

1. Report all accidents to your supervisor.

2. Report all unsafe or broken tools or equipment to your supervisor.

3. Don’t take chances.

4. Observe all warning signs, safety bulletins and posters.

5. Avoid ALL horseplay and never distract another worker.

6. Use protective clothing and equipment such as goggles, safety glasses, guards and other protective equipment if necessary. It is mandatory that you use this equipment when required. Wear gloves when handling hazardous chemicals.

7. Report any safety hazard immediately to your supervisor.

8. To lift heavy objects, squat down, keep your back straight and use the leg muscles when lifting. Do not attempt to lift any object heavier than you can handle. Wear a back brace for extra support. If you need a back brace, please speak to the Operations Manager who will provide one for you.

9. When using knives, cut away from your body.

10.Before starting work, tuck in loose clothing.

11.Keep the floors, aisles and passageways clear of stock, materials, scrap, tools, oil and equipment. You are responsible for keeping your work area clean and organized.

12.Do not undertake a job that appears to be unsafe.

13.Report any fire immediately to a manager or supervisor.

14.Do not block access to fire-fighting equipment, fire sprinklers or fire exits.

15.Learn the location of all fire exits and fire extinguishers. In case of fire, turn off all electrical equipment and walk quietly to the nearest exit. Follow your manager’s direction.

16. Do not lift objects that are over 50 pounds without assistance.

17. there are rolling carts and collies for all types of items in the shop and on site. Please use these as needed.

18. Clean up all food and liquid spills immediately and make sure the floor is no longer slippery.

19. Make sure all cords and other objects one can trip over are not in the normal passageways and make the ones that are potential hazards very obvious.

20. Never store large containers over shoulder height

21. Never remove containers when you cannot see the contents without first figuring out what is in it.

22. Never put hot food above shoulder height.

23. Always use dry towels to handle hot pots and pans.

SAFE WAY = RIGHT WAY. SET A GOOD EXAMPLE.

JOB-SPECIFIC SAFETY RULES

Each job comes with its own hazards and safety rules. For example, we have listed safety rules that apply to employees who:

a) Use mixing and slicing machines, food processors:

        1. Make sure the blades or paddles are securely fastened before starting

        2. Always turn slicers and mixers off before placing your hands or other

objects near or inside them.

        3. Make sure the tops and all safety devices are in working order.

b) Operate vehicles, doors and lift gates:

        1. Do a complete safety inspection of vehicles before driving away (tires,

brakes, suspension, wiper blades, lights, blinkers, etc

        2. Report all needed repairs on the repair sheet and place in event book

        3. Make sure all feet, hands, etc are out of the way before starting to

operate the lift gate.

        4. If a heavy item (oven, grill, etc) begins to fall off the lift gate,

back away and do not try to stop it.

        5. Secure all items with wheels before lowering or raising the lift gate.

Make sure items on the lift gate are securely on the platform and

not hanging off the edge.

        6. Make sure your feet are dry and the platform is dry when mounting or

dismounting from a vehicle.

c) Ladders:

1. Use a ladder with the correct type of safety feet for the surface.

2. Check the ladder for weak or damaged rails and loose or broken rungs. Do not

use a makeshift ladder.

3. Face the ladder and use both hands when climbing up or down.

4. Stay within safe limits of balance and never shift a ladder while your weight

is on it.

5. Avoid metal ladders when working on or near electrical equipment.

6. Ensure that your hands and the bottoms of your shoes are free from dirt and

grease before climbing a ladder.

7. Discard wooden ladders if side rails or steps are broken. Do not paint or

repair them.

d) Using knives:

        1. Always cut away from your body

        2. Make sure your hands are dry before using a knife.

        3. Cut only on secure, sturdy surfaces

e) TOOLS AND MACHINES

1. Use safe hand tools only. Worn or defective tools should always be replaced or tagged out of service until repaired. Knives must be sharpened. Do not use dull or broken knives.

2. Use the correct tool for the job. Think about doing the job the safest way before you start work.

3. Keep tools clean and free from defects. Make sure hammers, chisels and other striking tools are free of mushroomed or burred heads.

4. Use safety glasses, goggles or face shields while working with grinders, buffers, saws or any activity exposing you to possible eye injury.

5. Wear helmets or well-fitted face shields when engaged in electric arc welding and cutting, hydrogen welding and similar operations.

6. Focus on the job! Do not distract any employee operating a machine or tool. And if someone starts talking to you, discontinue your work and stop the machine when you respond. SAFE OPERATION OF EQUIPMENT REQUIRES CONCENTRATION.

f) EQUIPMENT AND VEHICLE SAFETY

1. Use safety chains at all times when towing equipment on the highway.

2. Exercise safety precautions at all times while operating vehicles and equipment.

3. Never smoke when fueling vehicles or when using flammable or combustible

materials.

4. Never fuel vehicles while engine is running.

5. Avoid smoking or open flames within 25 feet of fueling operations.

6. Release radiator pressure by slowly loosening cap or cooling the radiator

with water before you remove the cap completely.

7. Wear seat belts at all times.

8. Check the rear of your vehicle before backing up.

9. Drive defensively and maintain safe speed for current road conditions.

10.Obey road signs and laws at all times.

11.Check vehicles before each shift, including fuel, tires, oil, battery, turn

signals, lights, brakes, safety equipment, windshield wipers and washers.

12.Secure vehicles against accidental starting or movement when you leave them

unattended.

13.Keep vehicles clean of trash and litter. Stow all tools and equipment so they’re properly guarded and securely fastened when transported with personnel.

14.Never allow unauthorized personnel to ride on equipment.

15.Never start a vehicle by crossing the solenoid and starter connections.

EMPLOYEE TRAINING LOG

I have read the complete list of safety rules, and I fully understand all of them. I agree to abide by them while working for Park Avenue Catering Company.

By initialing on the lines below, I acknowledge that I have read the rules and I promise to follow all of them:

__________ Using mixing and slicing machines, food processors

__________ Operating vehicles, doors and lift gates

__________ General Safety Rules

__________ Tools and Machines

__________ Equipment and Vehicle Safety

__________ Ladders

Employer’s Signature:______________________________Date:___________________

Employee’s Signature:______________________________Date:___________________

For all Department Supervisors:

HAZARD IDENTIFICATION & INSPECTION

You should inspect your employees’ work area thoroughly every month to identify and correct problems or unsafe work practices before an accident occurs. As part of this monthly inspection, you should:

• take immediate action to fix any unsafe condition or activity;

or

• take steps to correct unsafe conditions if you cannot fix them immediately (such as promptly completing a work order or notifying a repair technician).

Always write a report of the hazard and what steps you’ve taken to address it--and give it to the Safety Manager.

If you identify an imminent hazard that cannot be eliminated without endangering employees and/or property, then evacuate all exposed employees except those needed to fix the problem.

Make sure the remaining employees use appropriate gear and other safeguards when

removing the hazard.

Most accidents result when someone fails to follow safety procedures and rules. Such unsafe acts usually occur quickly, for short periods of time. When you see an unsafe act, alert the employee immediately. Explain what you observed and how it could cause injury. Then show the employee the correct way of doing the job and ask for a demonstration to confirm

understanding.

SAFETY CHECKLIST

Location/Contact:                                        

Date:                                  

HAZARD REMOVAL FORM

As a result of your inspection, you may identify hazardous conditions. The next step is to work with your employees and the Safety Manager to eliminate these hazards. Use this form to record actions taken to correct hazards.

Please complete the following:

On (date)_________                __, an inspection of

(describe specific work area)______________                _____

exposed the following hazard:

To remove this hazard, the following action steps will be taken:

The deadline for removing this hazard is (date)                                .

The hazard has been successfully removed as of (date)                                .

Supervisor’s Signature:                                

Date:                                

REPORTING AN ACCIDENT

Upon first learning of an injury, illness or major equipment breakdown, you should investigate what happened, complete an Accident Report and give a copy to the Office Administrator if the injury occurs at 591 Mercantile.

If the injury occurs on an event site, complete the accident report and contact either the Office Administrator (707-793.9645) or the Owner (707-573-2206)

Investigate and complete an Accident Report for all incidents that result in injury, first aid or doctor treatment.

The purpose of an accident investigation is to prevent similar accidents, not to place blame. But if the injured employee or someone else contributed to the accident by failing to follow safety rules, then disciplinary action may be appropriate.

The following procedures will help you perform a successful investigation:

1. Visit the accident scene as soon as possible while facts are fresh and before witnesses forget important details.

2. If possible, interview the injured worker at the scene of the accident and “walk” him or her through a reenactment.

3. Conduct all interviews in private. Interview witnesses one at a time. Talk with anyone who has knowledge of the equipment or circumstances contributing to an accident, even if they did not witness it firsthand.

4. Interview witnesses and have them complete the Accident Report.

5. Document details graphically. For some incidents, you may need to preserve the scene by cordoning the area until the investigation ends; otherwise, use sketches, diagrams and photos and take measurements when appropriate.

6. Focus on causes and hazards. Describe what happened, how it happened and why it happened. Determine the cause(s) of the accident.

7. Include a plan for preventing similar accidents in the future. Corrective actions usually involve employee training or retraining, changing processes or procedures, correcting unsafe conditions, or a combination of the above.

8. If a third party or defective product contributed to the accident, save any evidence. It could lead to the recovery of claim costs.